See also: To run a general ledger report for a specific account or range of accounts refer to Running a General Ledger Report for specific accounts.
Overview
Two General Ledger reports are now available under Reports
- General Ledger Report
- General Ledger - Audit View
The General Ledger - Audit view displays in landscape format, while the General Ledger Report appears in portrait format.
The General Ledger Report - Audit view will display:
- Transaction Date
- Transaction Source (which user processed the transaction)
- Processed Date
- Transaction Type (type of journals or data feed source)
- Description
- Units
- Amount
- Balance
The General Ledger Report view will display:
- Transaction Date
- Description
- Units
- Amount
- Balance
See also: Live Reports for a live, electronic general ledger.
How to prepare
From the Main Toolbar, go to Reports. |
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Select the report under Quick Access Reports. |
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A new download tab will open and the report will generate dated 30 June of the respective financial year.
Alternatively, if you wish to change the report dates and settings or prepare a report pack:
From the Main Toolbar, go to Reports. |
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Select Reports. |
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To download an individual report in PDF, Word or Excel format:
- On the left-hand side of the Reports screen, Drag & Drop the General Ledger of your choosing from the Work Paper Reports list.
- Once the report has been dragged & dropped, select Settings (to the right of the report).
- If you wish to generate a specialised general ledger report on specific accounts, a range of accounts, particular types of journals, or from a particular data feed, refer to How to run a customised General Ledger Report for instructions.
- Select either Download PDF, Download Word, or Download Excel to download the report in the format required.
You can also add this report to a Report Pack. See Reports for instructions.
Frequently Asked Questions
Why aren't all transactions displayed in the generated General Ledger report?
This can occur when the settings mentioned in Step 2 above are set to filter the transactions displayed:
- Select Account(s) - Only displays transactions posted to the selected accounts.
- Account Range - Only displays transactions within the range of accounts entered.
- Consolidate Revaluation Journals - Groups all revaluation journals related to investments together.
- Display only unmatched transactions - When selected, only displays transactions that are currently unmatched (posted against a Clearing / Suspense account).
The setting for displaying unmatched transactions can be useful when determining which transactions need processing, however, this toggle will remove a large portion of transactions from the General Ledger.