Overview

Improve your year end review process and streamline your working papers by attaching documents to any transaction. You now have the ability to drag-and-drop or upload any document into a transaction when either editing an existing or creating a new transaction. These will be saved and added to the fund's Documents screen when the transaction is saved.

Tags

From Simple Fund 360 release 2.19 (released Friday 28 April 2017) tags can now be added to documents when attached to transactions. 

Instructions - Editing an existing transaction

Existing journals and bank statement transactions can be edited to attach documents. Use the Transaction Filter to locate existing transactions. 

Once a transaction has been selected (click into the transaction to edit it), select Expand to Upload Documents to present the Document drop box.

Drag and drop files or select Browse Files to upload documents (up to 20MB).

Select Save to attach the document to the existing transaction. 

The document can be accessed by selecting the paper clip icon in the Transaction List. 

Instructions - Bank Statement

Single sided bank statements cannot be added to the Transaction List in Simple Fund 360.

1. From the Transaction List screen, select New Transaction. From the drop down list, select Bank Statement. 
   
   
2. Input the date of the transaction and a reference number (Simple Fund 360 will automatically produce a reference number, but it is editable). You can include a description of the transaction in the Description box. 
   
   
3. Select Expand to Upload Documents to present the Document drop box.
   
   
   
   Drag and drop files or select Browse Files to upload documents (up to 20MB).
   
   
   
   The document can be accessed by selecting the paper clip icon in the Transaction List. 
   
   
   
   

4. Under the Account heading, select the bank account from the Select an account box. For Simple Fund 360 to automatically select this bank account by default when entering bank statement transactions, tick the Default Bank check box.

5. Click on the next Select an account box. Begin typing and select the other account (for quick reference you can type the account name). If you are recording a split transaction (one or more sides of the transaction involves two or more accounts) select Add Line and select the additional account. 

6. Input the amount of the transaction to the other account as either a Debit or Credit. The bank account fields will automatically post a corresponding entry (if you post a Debit amount to the other account, Simple Fund 360 will post a Credit to the bank for the same amount, and vice versa).
    
7. After you have entered all information for the transaction, select Post to add the transaction and return to the Transaction List, or select Post & Add Another to add the transaction to the Transaction List, but remain on the Bank Statement screen. 

Instructions - Journal Transaction

A Journal transaction will post a double sided entry to the Transaction List. The main difference between Bank Statement and Journal transactions is that a Bank Statement transaction requires one side of the transaction to involve a fund's bank account.

Single sided journal transactions cannot be added to the Transaction List in Simple Fund 360. 

1. From the Transaction List screen, select New Transaction. From the drop down list, select Journal.
   
   
2. Input the date of the transaction and a reference number (Simple Fund 360 will automatically produce a reference number, but it is editable). You can include a description of the transaction in the Description box. 
   
   
3. Select Expand to Upload Documents to present the Document drop box.
   
   
   
   Drag and drop files or select Browse Files to upload documents (up to 20MB).
   
   
   
   The document can be accessed by selecting the paper clip icon in the Transaction List. 
   
   
   
   
4. Under the Account heading, click on the Select an account check box and begin typing or select the accounts (for quick reference you can type the account name) to the transaction for each side.  If you are recording a split transaction (one or more sides of the transaction involves two or more accounts) select Add Line and select the additional account. 
   
   
5. Input the amounts of the transaction in the fields below the Debit and Credit columns. 
   
   
6. After you have entered all information for the transaction, select Post to add the transaction and to return to the Transaction List, or select Post & Add Another to add the transaction to the Transaction List, but remain on the Journal screen.