Simple Fund 360's Matching Rules Screen is your Central screen to viewing, creating and managing your funds' transaction matching rules.
Transaction Matching Rules determine the logic your Simple Fund 360 uses in order to automatically code transactions that feed into your funds through either bank feeds, CSV and other file uploads and uploads from any wraps and platforms.
| From the Main Toolbar, go to Accounting. |
|
| Select matching rules from the list. |
|
To create a new rule, click
The Create New Rule screen will display.
1. Target Entities
Select the entity this rule will apply to.
Tick to use this rule for all entities.
By default, the current entity will be selected.
2. Apply Import rule to Bank Accounts
Select the Bank Account(s) this rule will apply to.
Tick to use this rule for all Bank Accounts.
3. Add Conditions to rule
Additional conditions can be added that will be used in determining which rule a given transaction will match. These additional conditions include:
- Description
- Amount
- Date
Click to add multiple conditions.
4. Allocate Entries
Select the account to allocate the transaction to when this matching rule applies.
A matched transaction can be split between multiple chart accounts when creating a rule. This is especially useful for transactions which include amounts that should be included in multiple chart accounts e.g. pension payments, joint accounting and audit fees, etc.
The transactions can be split by either a percentage or a fixed amount.
|
You can even create a split to automatically post a balancing amount to an account. Set your rule type as $
Click
You will now have an option to tick one of the Accounts as The rest.
Once ticked, you will not need to assign a fixed amount to this account. When the transaction is matched, the entry amount for this account will simply be the difference between the transaction amount and the total of other assigned amounts
|
5. Enter a name for the rule
Enter a name for the rule. This name will display in the Matching Rules screen.
|
Ticking the Review before apply tick box will NOT automatically match transactions with this rule when the rule applies. Instead the transaction will display in the Recognised tab in the Smart Matching screen. |
Click to create the rule
Global View will display all matching rules created in SF360 across all funds including system rules. Fund View displays the unique matching rules created for a specific fund.
To switch between the Global view and Fund view, select the desired view:
To delete a matching rule, tick the rule from your list of matching rules.
Click
Note: Deleting a rule will not unmatch the transactions the rule has already applied to. To unmatch transactions, see How to Unmatch Transactions.
Users can easily deactivate or activate a matching rule by toggling either or
beside each rule.
Note: Turning a rule back will apply the matching rule to any outstanding transactions in your smart matching screen.
Note: Similar Custom Matching Rules and System Matching Rules
Issues can occur when two matching rules attempt to apply to the same transaction, these typically being one Custom Rule and one System Rule. When this occurs, typically the System Rule takes precedence.
In this situation, we recommend turning off one of the matching rules:
- See Turn rules on or off at a click of a button.
To view System Rules, enable the Global view in the matching rules screen:
- See Global view and Fund view.