Importing Bank Statements with SmartDocs

Multiple statements can be uploaded and processed at one time, which greatly improves efficiency.

1. Select documents and drag them to the Drop or Browse. Multiple documents can be dragged/selected at one time. 

2. Once completed, the number of documents uploaded will display next to the Confirm button. Users can further add documents by clicking on the Add More button below.

3. Select Confirm to proceed and all uploaded statements will be processed.   

Note: Documents uploaded via this method will automatically be saved to the Documents screen.

Some documents may be password protected. For the software to read encrypted bank statements, you will be required to enter the password.

Bank statements can be uploaded via QR-scanning. Once the QR-code is scanned from a smartphone, files can be transferred from the smartphone to Simple Fund/Invest 360 directly. Users can also take a photo of a statement to upload.

1. Hover the cursor to the top right of the Drop or Browse

2. Click on the QR-code and a magnified QR-code will display. Use a smartphone camera to scan the code. Then select Take a Photo or Browse Photos to locate existing files stored on your phone. 

Bank Statements will display on the right-hand side of the screen once processed, with the name of the original file shown on the top bar.

Multiple view options are available per users' needs as detailed below. 

1. Users can have a quick overview of the bank statements uploaded in catalogue mode from the left sidebar.

2. View a particular page using the up or down arrow, or enter a page number directly in the page field. Use the search icon to search for a particular item within the document. 

3. Zoom in or out using the plus and minus button to adjust the page size or select a particular size from the drop-down list. 

3. Download the machine-read version of the statement by selecting the download icon; Exit the page by selecting the cross icon.  

5. More advanced view options are available from the drop-down lists by selecting

Text Indicators

On the side panels, there will be dots in different colours indicating texts that have been recognised by the system. The account information is indicated in blue and transaction data is in green. Users can hover the cursor over a dot and particular texts will then be highlighted, which are further tagged in a type-written format.

In the unlikely event where texts recognised are deemed unreasonable by the system, a red banner will display beside the texts to alert users. (e.g. transactions are not in chronological order) 

Transaction Reviewing & Editing  

Transactions can be reviewed and edited on the Fast Data Entry screen.

To review a particular text, hover the cursor over the item on the Bank Statement displayed on the right,   and the corresponding field from the Fast Data Entry on the left would be highlighted, and vice versa. This applies to both descriptions and figures.

To edit a transaction on the Fast Data Entry screen on the left,  hover the cursor on a populated field to update texts. 

Following BGL's enhancement of SmartDocs, the AI-powered tool is now capable of reading transactions from virtually any bank statement, irrespective of its source.