Smart Docs - CGT

Overview

The Smart Docs - CGT screen has been designed to assist users with entering last year's financials/ opening balances for investments by allowing for the upload of Financial Statements and quick data entry. 

Navigation

To access the feature, please follow the steps detailed below

From the Main Toolbar, hover the cursor over the Accounting icon.
From the Accounting side-menu, select Smart Docs - CGT

Quick Data Entry

New to Simple Fund 360 and Simple Invest 360 users is the Quick Data Entry screen. This enables users to easily record investment purchase history and revaluations for upload.

Select Manually Enter Investment Data

For more information, click here.

Uploading Financial Statements

To begin the process, users must first upload the Financial Statements into Simple Fund 360. To upload Financial Statements, from within the Smart Docs - CGT screen, users can directly drag and drop files over to the Drop or Browse Files box on the left-hand side of the screen, or click the cursor within the box. 

Locate the PDF file of the Financial Statement

Select Open

Select Add More to select additional Financial Statements for upload. Select Confirm to begin the upload.

Additional notes:

• Browsers that are compatible with the feature are Google Chrome, Firefox and Microsoft Edge.
• File formats that are supported for the upload are PDF, image/jpeg, image/png.
• The orientation of the document needs to display text and numbers upright for SmartDocs to recognise characters. If needed, rotate documents so that they are in the correct orientation.

Once the Report has been uploaded

Once the upload is completed, users will be presented with a table on the left-hand side of the screen. The table contains rows that categorise the security type of the imported information, as well as columns that summarise the financial data imported from the uploaded report. 

Users will be able to reconcile the subtotals in the table with the report data. This can be done by selecting a security from within the table and seeing the corresponding subtotal line in the report highlighted. 

• create the transactions first and then process a transaction recode, or
• delete the incorrect account and create a new one themselves

Note that the initial view  may not cover the entire table. Scrolling to the right may reveal further information within the table.

Invalid Transactions

Users may be presented with the icon 'Invalid Transactions' as seen in the icon below. 

This simply indicates that in order to successfully enter this transaction into Simple Fund 360, there are detail(s) that requires clarification.

To fix this issue, click on the security description with the accompanying apostrophe to expand the row. An account selector will appear, highlighted in red, along with the transactional information below, also with a reddish hue. 

Click the account selector to determine the correct account for the transaction. If the account is not an existing account within Simple Fund 360, users can add a new account by selecting the Add New Account button.

Once the appropriate account has been selected, the accompanying apostrophe besides the security will disappear

Note that the amount of Invalid Transactions needs to be zero in order to import the data into Simple Fund 360.

Entries

Revaluation Entry:
Upon expanding an imported transaction, users may encounter a revaluation entry. 

This entry is simply the Market Value less the Original Cost. 

Notional Gains:
Depending on where the report is coming from, Notional Gains, as recognised in Simple Fund 360, are not always referred to as Notional Gains. Please see the below example.



In this particular Unrealised Capital Gains report, anything recognised in the Deferred column will come through as a Notional Gain in Simple Fund 360.

Distributions:
Distribution information can be accessed via the Distribution tab when viewing a selected transaction. 

This tab will contain information regarding the Tax Deferred, Tax Free and AMIT amounts.

Properties:
In regards to a property purchase, the units will appear similar to below. 

The unit will appear as '1' for the purchase as the parcel is created. Any additional transactional information must remain '0', as to not impact the initial parcel or be misconstrued as an additional sale or purchase. 

Adding and deleting entries:
Additional entries can be added from within this screen. Once a security description has been expanded, an Add Entry button will appear, enabling the user to add an additional line item. 

Entries can be deleted by selecting the little red 'x' symbol on the left hand side of each transaction. 

Importing the transactional information into the software

Once users have reviewed the information within the table and there are no longer any invalid transactions, the transactional information is ready to import. This process can be completed by selecting the Create button on the top right hand corner of the screen.

You will be prompted with a confirmation message. If you are ready to proceed, select Create

Transactions will now be imported into Simple Fund 360. Note that the transactions will be created as unmatched using the clearing account = 94910

Reports currently supported

The following reports are currently supported