Chart of Accounts – Simple Fund 360 Knowledge Centre

The Chart of Accounts in SF360

The chart of accounts is a list of all accounts used by a fund. It is used to further define particular classes of transactions. Each account in the chart of accounts will have its own unique account code and account name. The classes of transactions are further broken down into:

Income
Expenses
Member accounts
Assets
Investments
Liabilities
Clearing accounts

From the Main Toolbar, go to Accounting.
Select Chart of accounts from the list.

The Global and Fund Chart of Accounts in SF360

The Global chart of accounts is the main set of accounts used in SF360. When you create a fund in SF360, the Global chart of accounts will be copied across to the new fund upon creation. This will then form the Fund chart of accounts.

To switch between the Global and Fund chart of accounts, select the desired view:

Global Chart of Accounts	Users can add a new or delete an existing account from the chart of accounts at the Global level. This account will be added or removed for all funds in SF360. Any changes made to an account that is global will apply to all Funds that share the account.
Fund Chart of Accounts:	They are unique accounts created for a specific fund. Users can add a new or remove an existing account at the fund level.

See the section below on How to Add Accounts for more information on adding accounts in SF360.

Screen Buttons and Filters

See the chart below for an explanation of the buttons on the chart of accounts screen.

Screen Button	Explanation
Search	You can search for a specific account in the chart of accounts by typing the account code or name into the search field and selecting Search.
Add Account	Select Add Account and from the drop down menu that appears select Bank, Investment or Other to add this type of account. Alternatively, select Add to the left of the account code.
Select Account	Select the check box to the left of the account code.
Delete	Select Delete to remove any selected accounts.
Activate	Select a deactivated account from the chart and reactivate it.
Deactivate	Select an activated account from the chart and deactivate it.
Refresh	You can select Refresh to reload the chart of accounts.
Global View	Select Global View to display all accounts in SF360.
Fund View	Select Fund View to display the chart of accounts for the fund you are currently logged in to.
Linked Accounts	This column will show which accounts have been linked to this account.
Next	Select Next to move to the next page of accounts in the chart of accounts.

Screen Filters	Explanation
Code	Select Code to filter the chart of accounts by the account codes (in order from lowest to highest or highest to lowest).
Tag As	Tag investments for advanced filtering under investment types: Aus Shares Inter Shares Cash Fixed Int Aus Fixed Int Inter Mortgages Direct Prop Listed Prop Other
Account Name	Select Account Name to filter accounts by their name.
Account Type	Select Account Type to filter the chart of accounts alphabetically (from A to Z or Z to A) or filter the chart by specific account types. The account types are: Income Income - Member Expense Expense - Member Taxation/Allocation Taxation/Allocation - Member Member Member - Reserve Asset Asset - bank Investment Liability Unallocated Filter the chart of accounts by one or more of these account types by selecting Apply Filter.
Status	Select Status to filter the chart of accounts by account status (active or inactive accounts).
Fund	The Fund column will show how many funds the particular account is linked to. You can filter the chart of accounts by the following: All (account is a Global account) Attached (account is linked to a specific number of funds - select Attached to view the funds this account is used in) None (account is not linked to any funds)

Account Classes

Account Class	Explanation
Normal	A directly postable account type used to set up individual accounts, such as individual income and expense accounts.
Control	An account type used to group sub-accounts. For example, account 77600 Shares in Listed Companies (Australian) is used to group a fund's Australian share investments together (such as 77600/BHP and 77600/ANZ). You cannot post transactions directly to a Control account.
Sub Account	A directly postable account grouped under a Control account.

You can filter the chart of account classes by selecting the class in the top right-hand corner of your screen.

Account Code Numbering and Account Code Range

In the SF360 chart of accounts, five digits are used for account codes. This is a change to the Simple Fund account coding structure which uses three digit account codes.

Refer to the table below for a comparison of the account code ranges between Simple Fund and SF360:

Account Type	Simple Fund Account Code Range	SF360 Account Code Range
Income	200 - 299	20000 - 29999
Expenses	300 - 499	30000 - 47999
Taxation/Allocation	485 - 499	48000 - 49999
Member Accounts	500 - 599	50000 - 59999
Other Assets	600 - 699	60000 - 69999
Investments	700 - 799	70000 - 79999
Liabilities	800 - 899	80000 - 89999
Suspense	999	90000 - 99999

Refer to the 1.3 Consolidation of Chart of Accounts help for a more detailed comparison of the account code ranges between Simple Fund and SF360.

How to add accounts

The following account types can be added in SF360. Select each type of account to learn more about them.

Member accounts are created through the Members screen. Select Member Accounts for more information.

Member Accounts

How to delete an account

Before you can delete an account, you should not have any transaction posted to that account. You can either move those transactions to a clearing account temporarily or delete the transactions if you do not need them.