The Chart of Accounts in SF360
The chart of accounts is a list of all accounts used by a fund. It is used to further define particular classes of transactions. Each account in the chart of accounts will have its own unique account code and account name. The classes of transactions are further broken down into:
- Member accounts
- Clearing accounts
|From the Main Toolbar, go to Accounting.
|Select Chart of accounts from the list.
The Global and Fund Chart of Accounts in SF360
The Global chart of accounts is the main set of accounts used in SF360. When you create a fund in SF360, the Global chart of accounts will be copied across to the new fund upon creation. This will then form the Fund chart of accounts.
To switch between the Global and Fund chart of accounts, select the desired view:
Global Chart of Accounts
Users can add a new or delete an existing account from the chart of accounts at the Global level. This account will be added or removed for all funds in SF360. Any changes made to an account that is global will apply to all Funds that share the account.
Fund Chart of Accounts:
They are unique accounts created for a specific fund. Users can add a new or remove an existing account at the fund level.
See the section below on How to Add Accounts for more information on adding accounts in SF360.
Screen Buttons and Filters
See the chart below for an explanation of the buttons on the chart of accounts screen.
You can search for a specific account in the chart of accounts by typing the account code or name into the search field and selecting Search.
Select Add Account and from the drop down menu that appears select Bank, Investment or Other to add this type of account.
Alternatively, select Add to the left of the account code.
|Select the check box to the left of the account code.
|Select Delete to remove any selected accounts.
|Select a deactivated account from the chart and reactivate it.
|Select an activated account from the chart and deactivate it.
|You can select Refresh to reload the chart of accounts.
Select Global View to display all accounts in SF360.
|Select Fund View to display the chart of accounts for the fund you are currently logged in to.
|This column will show which accounts have been linked to this account.
Select Next to move to the next page of accounts in the chart of accounts.
|Select Code to filter the chart of accounts by the account codes (in order from lowest to highest or highest to lowest).
Tag investments for advanced filtering under investment types:
|Select Account Name to filter accounts by their name.
Select Account Type to filter the chart of accounts alphabetically (from A to Z or Z to A) or filter the chart by specific account types. The account types are:
Filter the chart of accounts by one or more of these account types by selecting Apply Filter.
|Select Status to filter the chart of accounts by account status (active or inactive accounts).
The Fund column will show how many funds the particular account is linked to. You can filter the chart of accounts by the following:
|A directly postable account type used to set up individual accounts, such as individual income and expense accounts.
|An account type used to group sub-accounts. For example, account 77600 Shares in Listed Companies (Australian) is used to group a fund's Australian share investments together (such as 77600/BHP and 77600/ANZ). You cannot post transactions directly to a Control account.
|A directly postable account grouped under a Control account.
You can filter the chart of account classes by selecting the class in the top right-hand corner of your screen.
Account Code Numbering and Account Code Range
In the SF360 chart of accounts, five digits are used for account codes. This is a change to the Simple Fund account coding structure which uses three digit account codes.
Refer to the table below for a comparison of the account code ranges between Simple Fund and SF360:
Simple Fund Account Code Range
SF360 Account Code Range
200 - 299
20000 - 29999
300 - 499
30000 - 47999
485 - 499
48000 - 49999
500 - 599
50000 - 59999
600 - 699
60000 - 69999
700 - 799
70000 - 79999
800 - 899
80000 - 89999
90000 - 99999
Refer to the 1.3 Consolidation of Chart of Accounts help for a more detailed comparison of the account code ranges between Simple Fund and SF360.
How to add accounts
The following account types can be added in SF360. Select each type of account to learn more about them.
Member accounts are created through the Members screen. Select Member Accounts for more information.
How to delete an account
Before you can delete an account, you should not have any transaction posted to that account. You can either move those transactions to a clearing account temporarily or delete the transactions if you do not need them.
- Locate the account in the Chart of Accounts screen.
- Tick the checkbox next to the account or sub-account you wish to delete.
- The Delete icon will then display at the top.
- Click Delete to remove the account from the Chart of Accounts.
How to view inactive accounts