| From the Main Toolbar, go to Settings. |
|
| Select User Roles from the list. |
|
Default User Roles and Access
Admin Users will have access to all functions in Simple Fund 360.
- Quick Fund Setup
- Log Support Call
- Mobile | Access BGL Engage
- Getting Started
- View and Edit Fund Details
- Notes
- Fund Relationships
- Analytical Insights
- Member Contribution and Pension Dashboard
- TBAR screens View Only
- Client Query
- Balance Review
- View Investment Security List
- View Projected Investment Strategy
- Investment Dashboards
- Edit Investment Security List
- Edit Projected Investment Strategy
- View Reports
- View Document History and Upload Documents
- Tag Documents
- View Documents
- Delete Documents
- Intelligent Reports
- Revaluation Order for Security Prices
- Badges
- Enhanced Privacy
- SF360 Footer
- Feedback
- New Features Splash Page
- Help Menu
- Welcome Page
- Log Support Call
- Mobile | Access BGL Engage
- Getting Started
- Notes
- Fund Pension Policiies
- TBAR screens View Only
- Client Query
- View Reports
- View Documents
- Workpapers - Read Only
- Intelligent Reports
- Enhanced Privacy
- SF360 Footer
- Feedback
- New Features Splash Page
- Help Menu
- Welcome Page
BGL Success will have access to all functions in Simple Fund 360, except:
- Order Documents
- Send to Audit
- Fund Transfers
- Distribution Tax Automation and Custom Tax Data
- PAYG Payment Summary
- Workpapers - Settings
- User Management
- Digital Signing
- Role Management
- Apps and Integrations
- Audit Management
BGL Support will have access to all functions in Simple Fund 360, except:
- Quick Fund Setup
- Log Support Call
- Delete Funds
- Order Documents
- Connections
- Lodgement
- SuperStream Service
- SelfWealth
- Send to Audit
- Analytical Insights
- Member Screen View Only
- TBAR screens View Only
- Transaction Recode
- Chart of Accounts - Fund View
- Client Query
- Edit Investment Security List
- Distribution Tax Automation and Custom Tax Data
- Delete Documents
- Workpapers - View and Edit
- Workpapers - Settings
- Revaluation Order for Security Prices
- Notification
- All Users and Integrations Functions
- Audit Management - Lock/Unlock
Employee will have access to all functions in Simple Fund 360, except:
- Delete Funds
- Order Documents
- Send to Audit
- Fund Transfers
- Distribution Tax Automation and Custom Tax Data
- Workpapers - Settings
- All Users and Integrations Functions
- Audit Management - Lock/Unlock
- Mobile | Access BGL Engage
- Getting Started
- TBAR screens View Only
- View Documents
- Intelligent Reports
- Enhanced Privacy
- SF360 Footer
- Feedback
- New Features Splash Page
- Help Menu
- Welcome Page
- Mobile | Access BGL Engage
- Getting Started
- Feed Management
- Feed Management | Bank Feeds
- View and Edit Fund Details
- Member List
- TBAR Report
- Member Contribution and Pension Dashboard
- TBAR screens View Only
- Balance Review
- Investment Dashboards
- View Projected Investment Strategy
- View Reports
- View Document History and Upload Documents
- View Documents
- Intelligent Reports
- Enhanced Privacy
- SF360 Footer
- Feedback
- New Features Splash Page
- Help Menu
- Welcome Page
- Mobile | Access BGL Engage
- TBAR screens View Only
- View Documents
- Intelligent Reports
- Enhanced Privacy
Differences between User Roles
From the User Roles screen, you can manage a user's SF360 experience at a global level.
To customise a user role, select the Role. A set of options will display that need to be reviewed. These options will be listed based on the left-hand side menu order.
To turn a function ON or OFF, simply change the toggle. Changes will be automatically saved.
By default, SF360 will have nine default user roles (Admin Users will have full control). Before getting started, it is important to invite the appropriate users, grant and review the correct level of access for all your users invited to your firm.
- Note the default Admin Role is read-only and un-editable. However, you may refer to the following help article on a workaround.
Home
| Feature | Function |
| Quick Fund Setup | From the Fund Selection Screen allow the user role access to the Quick Fund Setup Screen. |
| Delete funds | From the Fund Selection Screen allow the user role access to delete fund(s). |
| Log Support Call | Allow the user the ability to log a support call with BGL. |
| Getting Started | Allow the user access to the Getting Started screen. |
| Mobile| Access BGL Engage | Allow the User to Sign in to BGL using Mobile App - BGL Engage. |
| Bulk Entity Setup | Allow the user access to the Bulk Entity Setup screen. |
Workflow
| Feature | Function |
| View workflow | Allow access to the Workflow Screen. |
| View and Edit Workflow | Allow the user to add or edit within the Workflow screens. |
Connect
| Feature | Function |
| Feed Management | From the Connect Menu turn on the Feed Management screen. |
| Feed Management| Share Data | From the Connect Menu allow the user access to control the Share Data Pack. |
| Feed Management | Bank Feeds | From the Connect Menu allow the user access to control Bank Feeds. Full bank details can be viewed. |
| Feed Management| Wraps and Platforms | From the Connect Menu allow the user access to control Wraps and Platforms. |
| SuperStream Service | From the Connect Menu turn on the SuperStream Screen. |
| Lodgement | From the Connect Menu turn on the Lodgement Screen. |
| Connections | From the Connect Menu turn on the Connections screen. |
| Order Documents | From the Connect Menu turn on the Order Documents Screen. |
| TBAR Management | From the Connect Menu turn on the TBAR Management Screen. |
Fund
| Feature | Function |
| View Fund Details | From the Fund Menu allow view-only access to the Fund Details Screen without the ability to edit details. |
| View and Edit Fund Details | From the Fund Menu allow access to the Fund Details Screen. |
| Fund Relationships | From the Fund Menu allow access to the Fund Relationships Screen. |
| Fund Export | From the Fund Menu allow access to the Fund Export Screen |
| SelfWealth | If the fund has been registered with SelfWealth, allow access from the Fund Dashboard |
| Analytical Insights | Allow user access to Analytical Insights. |
| Send to Audit | Enable Send to Audit from Fund Dashboard. |
| Fund Transfers | Allow user to access the Fund Transfer Screen |
Members
| Feature | Function |
| Member List | From the Members Menu allow access to the Members List. |
|
Member List - View Only (switched off by default) |
From the Members Menu allow view-only access to the Member List. No information can be added/edited/removed. |
| Member Transactions | From the Members List Screen allow access to the Members Transaction Button. |
| Member Contribution and Pension Dashboard | From the Members Menu allow access to the Contribution and Pension Dashboard. |
| Fund Pension Policies | From the Members Menu allow access to the Fund Pension Policies screen. |
| Segregation Dashboard | From the Members Menu allow access to the Segregation Dashboard. |
| TBAR Report | Allow Access to view the TBAR Report. |
| TBAR Screens View Only | Allow View only access to the Transfer Balance Dashboard. |
| Transfer Balance Dashboard | From the Members Menu allow access to the transfer Balance Dashboard |
Beneficiary Screen
| Feature | Function |
| Edit Beneficiary List | From the Beneficiaries screen allows the user to add/edit the list of Beneficiaries. |
| View Beneficiary List | From the Beneficiaries screen allows the user to only view the list of Beneficiaries. |
Accounting
| Feature | Function |
| Transaction List |
From the Accounting Menu allow access to the Transaction List Screen
|
| Smart Matching | From the Accounting Menu allow access to Smart Matching Screen. |
| Matching Rules | From the Accounting Menu allow access to Matching Rules. |
| Chart of Accounts |
From the Accounting Menu allow access to the Chart of Accounts. This can be set at the fund or at a global level.
|
| Chart of Accounts - Fund and Global View |
Provide user access to Fund and Global View. |
| Chart of Accounts - Fund View |
Provide user access to just the Fund's Chart of Accounts |
| Transaction Recode | From the Accounting Menu allow access to the Transaction Recode Screen. |
| CGT Register | From the Accounting Menu allow access to the CGT Register Screen. |
| Manual Feed | Provide user access to the manual feed |
| Trustee Query | From the Accounting Menu allow access to Trustee Query. |
Investment
| Feature | Function |
| Balance Review | From the Investment Menu allow access to Balance Review. |
| Investment Dashboards | From the Investment Menu allow access to the Investment Dashboards. |
| Balance Review | Delete Balances |
Control the ability to delete Balances on the Balance Review screen. |
| View Investment Security List | From the Investment Menu allow access to the Investment Security List |
| Edit Investment Security List | From the Investment Menu allow the user to add or edit security prices. |
| View Property Dashboard | From the Investment Menu allow the user to View Only rights to the Property Dashboard. |
| Edit Property Dashboard | From the Investment Menu allow the user to Add/Edit the Property Dashboard. |
| View Projected Investment Strategy | From the Investment Menu allow access to the Investment Strategy Screen. |
| Edit Projected Investment Strategy | From the Investment Strategy Screen allow the user to save changes. |
| Corporate Actions | From the Investment Menu allow access to the Corporate Actions Screen. |
Compliance
| Feature | Function |
| Period Compliance | From the Compliance Menu allow access to the Period Compliance screen. |
| Tax Compliance | ATO Forms Data Entry | From the Compliance Menu allow access to the Tax Compliance screen. |
| Distribution Tax Automation | From the Compliance Menu allow access to Distribution Tax Automation. |
| Form Validation (Electronic Lodgement) | From the Tax Compliance screen allow the validation button to appear on the screen. |
| Distribution Tax Automation and Custom Tax Data | From the Compliance Menu give the user permission to add/edit Custom Tax Data from the Distribution Tax Automation screen. |
| PAYG Payment Summary | From the Compliance Menu allow access to PAYG Payment Summary. |
| Audit Management - View and Edit | From the Compliance Menu allows the user to view and edit features on the Audit Management Screen. |
| Audit Management - Read Only | From the Compliance Menu allows the user to View Only rights to the Audit Management screen. |
| Audit Management - Lock/Unlock | From the Compliance Menu allows users the ability to lock and unlock the audit record within the Audit Management screen. |
| Private Note | From the Compliance Menu allows users to create and view private notes within the Audit Management screen. |
Reports
| Feature | Function |
| View Reports | From the Reports Menu allow access to the Report Screen. |
| Edit Report Packs | From the Reports Screen allow the users to delete a report pack, save pack changes & save new report packs. |
| Edit Report Settings | From the Reports Screen allow the users to edit settings for reports in a report pack. |
| View Documents | From the Reports Menu allow access to View Documents from the Documents Screen. |
| View Document History and Upload Documents | From the documents Screen allow the user to upload additional documents and view document History. |
| Delete Documents | From the documents Screen allow the user to select and delete documents. |
| Tag Documents | From the documents Screen allow the user to create Document Tags. |
| Intelligent Reports | From the Reports Menu allow access to the Live Reporting Screen. |
| BGL SmartSign for Documents | Allow users to SmartSign Documents. |
| BGL SmartSign - TFN and Phone Number for Verification | When using BGL SmartSign user must verify using TFN and Phone Number. |
|
Workpapers View & Edit |
Allow users to view and edit workpapers (This will enable "View Reports", "View Document History and Upload Documents" and "Tag Documents" automatically) |
|
Workpapers - Read Only |
allow the user Read Only access to Workpapers |
|
Workpapers- Settings |
Allow users to update workpaper settings (This will enable "Workpaper View & Edit" automatically) |
| Prepare Documents for Digital Signing | Allow users to prepare documents to be digitally signed. |
Settings
| Feature | Function |
| Full Contacts List | From the Settings Menu allow access to the firm's Contacts Screen. |
| Badges | From the Settings Menu allow access to the Badges Screen. |
| Revaluation Order for Security Prices | From the Badges Screen allow the user to set the revaluation order for Managed Funds, Unit Trusts and Share Prices. |
| Fund Labels | Manage Labels from the Fund Selection Screen. |
| Email Template | From the Settings Menu allow access to the Email Template Screen. |
| Enhanced Privacy | Enhanced Privacy may be turned on to mask out Date of Birth, TFN, and the Mobile Number in the Contacts Screen. |
| Notification | From the Settings Menu allow access to the Notification Screen. |
| Lodging Party | From the Settings Menu allow access to the Lodging Party Screen. |
White Label
| Feature | Function |
| SF360 Footer | This section allows menu items and screens to be hidden from certain users. For example, if you need to give access to an auditor to your funds, you can hide any of these items from that user. By default, all items will be displayed. |
| Help Menu | |
| Feedback | |
| Welcome Page | |
| New Features Splash Page |
Users and Integrations
| Feature | Function |
| User Management | From the Administration tab in the BGL Account screen, allow access to the User Management screen as well as the Invitation tab. |
| Role Management | From the Administration tab in the BGL Account screen, allow access to the Role Settings screen. |
Migration Token |
From the Administration tab in the BGL Account screen, allow access to the Token Management screen. |
Digital Signing |
From the BGL API integrations screen, allow access to the Digital Signing tab. |
Apps and Integrations |
From the BGL API Integration screen, allow access to the Integrations tab. |